Forms, Policies & Guidelines

ForResearchers-FormsPolicies

Below are various institutional and federal forms, policies and guidelines that are needed for conducting research. These documents may aid with compliance, grant applications, or understanding regulations. You will need Adobe Acrobat Reader to access some of these forms. If you do not have Adobe Acrobat Reader currently installed on your computer, download and install the program.
Needed Software

Forms

Pre Award Forms

Post Award Forms

filetype-pdf Pre-Award Account Request Form (PDF)
filetype-excel Cost Sharing/Matching Funds Request Form (xlsx)
filetype-excel Cost Transfer Request Form, Instructions, and Templates (xlsx)
filetype-pdf No Cost Extension Request Form (PDF)
filetype-word Transfer of Funds Request Form Instructions (PDF)
filetype-pdf Transfer of Funds Request Form (PDF)
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IRB (Human Research)

Institutional Animal Care and Use Program (IACUC)

Laboratory Animals Resources Center (LARC)

Institutional Biosafety Committee (IBC)

Radiation and Laser Safety Committee (RLSC)

Chemical Safety Committee (CSC)

Conflict of Interest in Research and Intellectual Property

Export Control

Visiting Scholars and Visiting Researchers

Commercialization

Policies

IRB (Human Research)

Institutional Animal Care and Use Program (IACUC)

external-link-list 10.11 Use of Animals in Research, Teaching, Testing, or Public Exhibitions
filetype-pdf IACP Policy 001 Approved 05-15-08: Quality Animal Care and Policy Noncompliance at UTSA (PDF)
filetype-pdf IACP Policy 002 Approved 03-27-13: Tail Biopsy of Mice and Rats (PDF)
filetype-pdf IACP Policy 003 Approved 04-29-13: Humane Endpoints (PDF)
filetype-pdf IACP Policy 004 Approved 12-13-13: Rodent Survival Surgery (PDF)
filetype-pdf IACP Policy 005 Approved 02-14-14: Veterinary Care (PDF)
filetype-pdf IACP Policy 006 Approved 02-14-14: Designated Member Review (PDF)
filetype-pdf IACP Policy 007 Approved 05-15-08: Adjuvant Use in Laboratory Animals (PDF)
filetype-pdf IACP Policy 008 Approved 02-14-14: Rodent, Rabbit, Bird, Fish & Amphibian Euthanasia (PDF)
filetype-pdf IACP Policy 009 Approved 05-15-08: Expired Medical Materials at UTSA (PDF)
filetype-pdf IACP Policy 010 Approved 02-08-08: Waste Management Plan for Animal Research (PDF)
filetype-pdf IACP Policy 011 Approved 02-14-14; Revision 3, 02-14-14: Protocol and Amendment Review and Approval (PDF)
filetype-pdf IACP Policy 012 Approved 08-12-08: Scoring & Endpoints in Tumor Studies in Rats and Mice (PDF)
filetype-pdf IACP Policy 013 Approved 02-01-12: Overcrowded Mouse & Rat Cage Policy (PDF)
filetype-pdf IACP Policy 014 Approved 03-17-09: Animal Enrichment (PDF)
filetype-pdf IACP Policy 015 Approved 11-14-08: Use of Non-Pharmaceutical Grade Compounds and/or Expired Medical Materials (PDF)
filetype-pdf IACP Policy 016 Approved 03-23-10: Counting Fetal and Neonatal Rodents (PDF)
filetype-pdf IACP Policy 017 Approved 05-13-11: Transplantable Cell Lines in Rodents (PDF)
filetype-pdf IACP Policy 018 Approved 05-13-11: Photography of Animal Use Procedures (PDF)
filetype-pdf IACP Policy 019 Approved 04-09-10: Conflicts of Interest IACUC (PDF)
filetype-pdf IACP Policy 020 Approved 05-13-11: Isoflurane Waste Anesthetic Gas Policy (PDF)
filetype-pdf IACP Policy 022 Approved 05-13-11: Physical Restraint of Unanesthetized Research Animals (PDF)
filetype-pdf IACP Policy 023 Approved 04-10-12: Acclimation-Stabilization of Newly Received Research Animals (PDF)
filetype-pdf IACP Policy 024 Approved 07-13-12: Research Animal Adoption Policy (PDF)
filetype-pdf IACP Policy 025 Approved 01-20-12: Placement of Feed on Cage Bottoms (PDF)
IACUC Policy Pertaining to Attendance of Non-members at Meetings

Institutional Biosafety Committee (IBC)

Conflict of Interest in Research and Intellectual Property

UTSA
external-link-list Handbook of Operating Procedures – Chapter 10, Conflict of Interest in Research and Intellectual Property
external-link-list Handbook of Operating Procedures Chapter 1, Section 1.33 – Conflict of Interest, Conflict of Commitment, and Outside Activities
external-link-list Handbook of Operating Procedures – Chapter 9, Section 9.2, Sponsored Programs Administration
external-link-list Standards of Conduct Guide – Office of Institutional Compliance (PDF)
Intellectual Property
filetype-pdf UT System Rules and Regulations of Board of Regents 90000 (PDF)
Federal
filetype-pdf Code of Federal Regulations Title 42, Volume 1 CFR50 (PDF)
filetype-pdf Code of Federal Regulations Title 45, Volume 1 CFR94.1 (PDF)
State of Texas
 filetype-pdf Chapter 572, Government Code (Personal Financial Disclosure, Standards of Conduct, and Conflicts of Interest) (PDF)
UT-System Board of Regents Rules
filetype-pdf Series 3.01.03 Standards of Conduct (PDF)
filetype-pdf Series 3.01.04 Conflict of Interest, Conflict of Commitment, and Outside Activities (PDF)
UT System Policy Library
filetype-pdf UTS175: Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research (PDF)
filetype-pdf UTS180: Conflicts of Interest, Conflicts of Commitment, and Outside Activities (PDF)
filetype-pdf UTS123: Policy on Service on Outside Boards (PDF)
filetype-pdf UTS134: Code of Ethics for Financial Officers and Employees (PDF)

Export Control

Responsible Conduct of Research

Visiting Scholars and Visiting Researchers

Data Ownership

Federal

Guidelines

IRB (Human Research)

Institutional Animal Care and Use Program (IACUC)

external-link-list Office of Laboratory Animal Welfare (OLAW), NIH
external-link-list Animal Welfare Act Regulations, USDA
external-link-list Guide for the Care and Use of Laboratory Animals, ILAR
external-link-list Public Health Service Policy on Humane Care and Use of Laboratory Animals
external-link-list OSHA Standards on Blood Borne Pathogens
external-link-list OSHA Standards on Occupational Exposure to Hazardous Chemicals in Laboratories
external-link-list Occupational Health and Safety in the Care and Use of Research Animals
external-link-list Biosafety in Microbiological and Biomedical Laboratories (BMBL)
external-link-list Guidelines for the Care and Use of Mammals in Neuroscience and Behavioral Research (PDF)
external-link-list Guidelines for the Humane Transportation of Research Animals
external-link-list IACUC Guidebook (PDF)
external-link-list Recognition and Alleviation of Pain and Distress in Laboratory Animals
external-link-list AVMA Guidelines on Euthanasia
external-link-list AVMA Guidelines on Euthanasia (PDF)
filetype-pdf Recommended Surgical Analgesic Protocols for Mice and Rats Handout (PDF)

Institutional Biosafety Committee (IBC)

Conflict of Interest in Research and Intellectual Property

Export Control

Responsible Conduct of Research

Visiting Scholars and Visiting Researchers

Commercialization

Sponsored Projects

SOPs

IRB (Human Research)

filetype-word Regulatory Review (HRP-101 SOP) (DOCX)
filetype-word Designated Reviewers (HRP-102 SOP) (DOCX)
filetype-word Non-Committee Review Preparation (HRP-103 SOP) (DOCX)
filetype-word Non-Committee Review Conduct (HRP-104 SOP) (DOCX)
filetype-word Committee Review Preparation (HRP-105 SOP) (DOCX)
filetype-word Committee Review Conduct (HRP-106 SOP) (DOCX)
filetype-word Committee Review Monitoring (HRP-107 SOP) (DOCX)
filetype-word Minutes (HRP-108 SOP) (DOCX)
filetype-word Not Otherwise Approvable Research (HRP-109 SOP) (DOCX)
filetype-word Consultation (HRP-110 SOP) (DOCX)
filetype-word Post Review UTSA (HRP-111 SOP) (DOCX)
filetype-word New Information (HRP-112 SOP) (DOCX)
filetype-word Unexpected Incarceration (HRP-113 SOP) (DOCX)
filetype-word Suspension and Termination by the Organization (HRP-114 SOP) (DOCX)
filetype-word IRB Member Review (HRP-115 SOP) (DOCX)
filetype-word Management of Financial Interests (HRP-120 SOP) (DOCX)
filetype-word Organizational Financial Interests (HRP-121 SOP) (DOCX)
filetype-word Undue Influence of the HRPP (HRP-122 SOP) (DOCX)
filetype-word IRB Formation (HRP-130 SOP) (DOCX)
filetype-word IRB Deactivation (HRP-131 SOP) (DOCX)
filetype-word IRB Member Addition (HRP-132 SOP) (DOCX)
filetype-word IRB Member Removal (HRP-133 SOP) (DOCX)
filetype-word IRB Records Retention (HRP-140 SOP) (DOCX)
filetype-word Annual Tasks (HRP-141 SOP) (DOCX)
filetype-word Monthly Tasks (HRP-142 SOP) (DOCX)
filetype-word Daily Tasks (HRP-143 SOP) (DOCX)
filetype-word Meeting Scheduling (HRP-144 SOP) (DOCX)
filetype-word Emergency and Compassionate Uses (HRP-180 SOP) (DOCX)

Responsible Conduct of Research

Sponsored Projects

filetype-pdf Cost Accounting Changes to Grants and Contracts
Cost Sharing
filetype-pdf Institutional Commitment-Support Guidance Document as related to Cost Sharing.
Pre-Award Accounts
Cost Transfers
Budget Revisions
Sub-Awards
Expenditure Monitoring
No Cost Extensions
Sponsored Programs Operations Guide (Note: This guide is under major revisions and is not available at this time.)